How do I write a resignation letter?

A resignation letter should be brief, professional, and clear. Its main purpose is to create an official record of your departure and to ensure you leave on good terms. You don't need to provide reasons for your departure—a simple, polite statement is all that is required.

Here is a straightforward template you can adapt:

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Subject: Resignation - [Your Name]

Dear [Manager's Name],

Please accept this letter as formal notification that I am resigning from my position as [Your Job Title]. My last day will be [Your Last Date of Work, typically two weeks from the date of the letter].

I would like to thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and appreciate the support I’ve received during my tenure.

During my final two weeks, I am committed to ensuring a smooth transition. Please let me know how I can best assist with handing over my current projects and wrapping up my responsibilities.

I wish you and the team all the best.

Sincerely,

[Your Name]

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A few tips for the process:

• Tell them in person (or via video call) first: It is always best to have the conversation with your manager before sending the email. The letter is just the final confirmation of what you’ve already discussed.
• Keep it positive: Even if you are leaving because you are unhappy, keep the letter neutral and professional. This is a document that will stay in your permanent HR file, and you never know when you might need a reference in the future.
• Check your contract: Review your employment agreement or company policy to ensure you are providing the required amount of notice.
• Be prepared for the counter: Sometimes, a manager might try to counter-offer to keep you. If you are certain you want to leave, be ready to kindly decline, saying something like, "I appreciate the offer, but I have made my decision to move forward with this new opportunity."

Keep it calm, keep it brief, and keep it professional. You are simply closing one chapter to begin the next.